{"id":2926,"date":"2019-01-21T12:22:23","date_gmt":"2019-01-21T04:22:23","guid":{"rendered":"http:\/\/www.shirleytaylor.com\/blog\/?p=2926"},"modified":"2019-01-23T11:44:44","modified_gmt":"2019-01-23T03:44:44","slug":"words-have-power-use-them-wisely","status":"publish","type":"post","link":"http:\/\/www.shirleytaylor.com\/blog\/words-have-power-use-them-wisely\/","title":{"rendered":"Words Have Power \u2013 Use Them Wisely"},"content":{"rendered":"

Do you think you'll impress readers by using big words?
\nDo you use phrases like Please be informed<\/em>? Kindly find attached?<\/em><\/p>\n

When you put your fingers on the keyboard, do you think, \"What should I write?\"<\/p>\n

If you answered yes to any of these questions, you may be making your business writing much more difficult than it should be. And more importantly, you're making reading much more difficult for your reader.<\/p>\n

The Key Is Plain English<\/strong><\/h3>\n

Today's busy readers want to read messages that are simple and clear. They want to understand messages quickly, and know exactly how to reply.<\/p>\n

Plain English means easy to read, and easy to understand. It means using short, clear sentences. It means using everyday words, and no redundancies or jargon.<\/p>\n

Tips for Writing In Plain English<\/strong><\/h3>\n
    \n
  1. Get straight to the point<\/span>
    \n<\/strong>Delete any redundant phrases, likePlease be informed, Kindly be advised, I am writing to inform you.<\/em><\/li>\n
  2. Use everyday words
    \n<\/strong><\/span>Instead of disseminate, write\u00a0share\u00a0<\/em>or\u00a0 Instead of concur, write agree<\/em>. Instead of kindly, write please.<\/li>\n
  3. Focus on active verbs
    \n<\/strong><\/span>Replace long phrases with a simple active verb. Instead of come to a conclusion, write conclude. Instead of make an improvement, write improve.<\/em><\/li>\n
  4. Avoid jargon and buzzwords
    \n<\/strong><\/span>Examples are\u00a0think out of the box<\/em>,\u00a0moving forward, deep dive<\/em>. Keep your sentences crisp and clear.<\/li>\n
  5. Remove redundancies
    \n<\/strong><\/span>There are so many words we don't need, like in these phrases:\u00a03am in the morning<\/em>,\u00a0advance notice<\/em>,\u00a0basic fundamentals<\/em>,\u00a0in accordance with<\/em>. Using unnecessary or redundant words just makes your writing weaker.<\/li>\n
  6. Use lists<\/strong>\u00a0<\/span>
    \nBullets and numbers will help you simplify your message and make the information scannable so it's easier for your reader. It's win-win!<\/li>\n<\/ol>\n
    \n

    HERE'S A GOLDEN RULE FROM TIP #4:<\/strong><\/h3>\n

    Plain English Makes Sense
    \n<\/strong><\/h3>\n


    \n<\/strong>When you get to grips with Plain English, your reader will understand what you're saying, and know what to do. And that means you'll get the right response!<\/p><\/blockquote>\n","protected":false},"excerpt":{"rendered":"

    Do you think you'll impress readers by using big words? Do you use phrases like Please be informed? Kindly find attached? When you put your fingers on the keyboard, do you think, \"What should I write?\" If you answered yes to any of these questions, […]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[5],"tags":[],"yoast_head":"\nWords Have Power \u2013 Use Them Wisely - Shirley Taylor's Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.shirleytaylor.com\/blog\/words-have-power-use-them-wisely\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Words Have Power \u2013 Use Them Wisely - Shirley Taylor's Blog\" \/>\n<meta property=\"og:description\" content=\"Do you think you'll impress readers by using big words? Do you use phrases like Please be informed? 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